scheduling your ev...


scheduling your event


I. Reservations
To reserve a date, please complete the Reservation Request Form and return it to the Special Events Manager. All events are subject to availability. Museum staff will contact you to confirm the pricing and date for your event. If a preferred date is available, the Museum will place a tentative hold on that date. A rental agreement will then be expedited. Once the Museum has received the deposit and signed contract, the date is confirmed.

II. Payment
Fifty percent of the total Usage Fee is due upon signing of contract by both parties. This includes a $500 non-refundable security deposit. The balance of the Usage Fee and all additional expenses are due three days prior to the scheduled event. Following the event, the actual cost will be adjusted based on final expenses to cover overtime, maintenance and/or damages. Any balance due will be charged to the User and must be paid within ten (10) business days. Fees include an additional $500 charge to cover reasonable administrative tasks undertaken by the museum.

III. Cancellation
User (signature on contract) must request a cancellation in writing at least 30 days prior to scheduled event to receive a refund, less the $500 non-refundable cancellation fee. Less than 30 days notice, User will forfeit entire deposit. If the event is cancelled within seven (7) days of scheduled event, User will have to pay the entire Base Fee and any additional contracted fees. Violations of this agreement may result in the cancellation of said event. The Bass Museum reserves the right to deny future requests for facility use by violators of these policies.

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